Fixed Asset Register & Depreciation Schedule
Asset register with straight-line or reducing-balance depreciation to an as-at date, NBV, disposals and a by-class summary.
Fixed Asset Register & Depreciation Schedule is a free Excel workbook: 3 sheets, 248 live formulas and realistic sample data throughout, 16 KB as .xlsx.
The formulas are printed on this page, unedited, so you can check the method before downloading anything. Swap in your own numbers and the whole file recalculates — which is the part no chat window can hand you. Opens in Excel, Google Sheets, Numbers and LibreOffice; no add-in and no macro.
A look inside
This is a real slice of the Register sheet from the actual file — not a screenshot, and not a mock-up. Cells shown in violet are live formulas, exactly as they arrive.
| # | Asset | Residual | RB rate | Disposal date | Proceeds | Dep. to | Months held |
|---|---|---|---|---|---|---|---|
| 4 | Dell laptops (x12) | £0.00 | 0.0% | =IF(I4="",$B$1,MIN(I4,$B$1)) | =MAX(0,MIN(E4*12,DATEDIF(D4,K4,"m"))) | ||
| 5 | Server rack + UPS | £500 | 0.0% | =IF(I5="",$B$1,MIN(I5,$B$1)) | =MAX(0,MIN(E5*12,DATEDIF(D5,K5,"m"))) | ||
| 6 | Meeting room AV | £0.00 | 0.0% | =IF(I6="",$B$1,MIN(I6,$B$1)) | =MAX(0,MIN(E6*12,DATEDIF(D6,K6,"m"))) | ||
| 7 | MacBooks (x6) | £600 | 0.0% | =IF(I7="",$B$1,MIN(I7,$B$1)) | =MAX(0,MIN(E7*12,DATEDIF(D7,K7,"m"))) | ||
| 8 | Network switches | £0.00 | 0.0% | =IF(I8="",$B$1,MIN(I8,$B$1)) | =MAX(0,MIN(E8*12,DATEDIF(D8,K8,"m"))) | ||
| 9 | Desks and chairs (x30) | £1,000 | 0.0% | =IF(I9="",$B$1,MIN(I9,$B$1)) | =MAX(0,MIN(E9*12,DATEDIF(D9,K9,"m"))) | ||
| 10 | Reception fit-out | £0.00 | 0.0% | =IF(I10="",$B$1,MIN(I10,$B$1)) | =MAX(0,MIN(E10*12,DATEDIF(D10,K10,"m"))) | ||
| 11 | Storage units | £0.00 | 0.0% | =IF(I11="",$B$1,MIN(I11,$B$1)) | =MAX(0,MIN(E11*12,DATEDIF(D11,K11,"m"))) |
What’s in the file
What it explains
- Depreciation to date is months held, not years owned
- Reducing balance is a rate on the remaining value
- This year's charge is the difference between two dates
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