Payroll Cost Model Template
Turns salaries into the fully-loaded cost that actually leaves the bank.
Payroll Cost Model Template is a free Excel workbook: 4 sheets, 139 live formulas and realistic sample data throughout, 13 KB as .xlsx.
The formulas are printed on this page, unedited, so you can check the method before downloading anything. Swap in your own numbers and the whole file recalculates — which is the part no chat window can hand you. Opens in Excel, Google Sheets, Numbers and LibreOffice; no add-in and no macro.
A look inside
This is a real slice of the Staff sheet from the actual file — not a screenshot, and not a mock-up. Cells shown in violet are live formulas, exactly as they arrive.
| # | Name | Department | Salary | FTE | Employer NI | Pension | Other |
|---|---|---|---|---|---|---|---|
| 2 | Employee 01 | Sales | £86,800 | 1 | =MAX(0,($C2*$D2)-Assumptions!$B$4)*Assumptio… | =$C2*$D2*Assumptions!$B$5 | =$C2*$D2*(Assumptions!$B$6+Assumptions!$B$7) |
| 3 | Employee 02 | Support | £38,800 | 0.80 | =MAX(0,($C3*$D3)-Assumptions!$B$4)*Assumptio… | =$C3*$D3*Assumptions!$B$5 | =$C3*$D3*(Assumptions!$B$6+Assumptions!$B$7) |
| 4 | Employee 03 | Operations | £79,600 | 1 | =MAX(0,($C4*$D4)-Assumptions!$B$4)*Assumptio… | =$C4*$D4*Assumptions!$B$5 | =$C4*$D4*(Assumptions!$B$6+Assumptions!$B$7) |
| 5 | Employee 04 | Finance | £53,800 | 1 | =MAX(0,($C5*$D5)-Assumptions!$B$4)*Assumptio… | =$C5*$D5*Assumptions!$B$5 | =$C5*$D5*(Assumptions!$B$6+Assumptions!$B$7) |
| 6 | Employee 05 | Sales | £70,200 | 0.80 | =MAX(0,($C6*$D6)-Assumptions!$B$4)*Assumptio… | =$C6*$D6*Assumptions!$B$5 | =$C6*$D6*(Assumptions!$B$6+Assumptions!$B$7) |
| 7 | Employee 06 | Support | £73,200 | 0.80 | =MAX(0,($C7*$D7)-Assumptions!$B$4)*Assumptio… | =$C7*$D7*Assumptions!$B$5 | =$C7*$D7*(Assumptions!$B$6+Assumptions!$B$7) |
| 8 | Employee 07 | Sales | £79,200 | 1 | =MAX(0,($C8*$D8)-Assumptions!$B$4)*Assumptio… | =$C8*$D8*Assumptions!$B$5 | =$C8*$D8*(Assumptions!$B$6+Assumptions!$B$7) |
| 9 | Employee 08 | Support | £79,100 | 1 | =MAX(0,($C9*$D9)-Assumptions!$B$4)*Assumptio… | =$C9*$D9*Assumptions!$B$5 | =$C9*$D9*(Assumptions!$B$6+Assumptions!$B$7) |
What’s in the file
What it explains
- Salary is not cost
- The NI threshold
Download it
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Related templates
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<a href="https://www.datahubpro.co.uk/excel-templates/payroll-cost">Payroll Cost Model Template</a> — free Excel template from DataHub Pro
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