Fund Accounting Template
Restricted, unrestricted and designated kept apart, with a breach check.
Fund Accounting Template is a free Excel workbook: 3 sheets, 35 live formulas and realistic sample data throughout, 12 KB as .xlsx.
The formulas are printed on this page, unedited, so you can check the method before downloading anything. Swap in your own numbers and the whole file recalculates — which is the part no chat window can hand you. Opens in Excel, Google Sheets, Numbers and LibreOffice; no add-in and no macro.
A look inside
This is a real slice of the Funds sheet from the actual file — not a screenshot, and not a mock-up. Cells shown in violet are live formulas, exactly as they arrive.
| # | Fund | Opening | Income | Expenditure | Transfers | Closing | Committed |
|---|---|---|---|---|---|---|---|
| 2 | General fund | £6,000 | £54,900 | £11,500 | £0.00 | =$D2+$E2-$F2+$G2 | £16,200 |
| 3 | Reserves — designated | £4,200 | £48,700 | £17,100 | £0.00 | =$D3+$E3-$F3+$G3 | £2,000 |
| 4 | Building fund | £103,100 | £38,900 | £4,500 | £0.00 | =$D4+$E4-$F4+$G4 | £18,100 |
| 5 | Youth programme | £14,500 | £54,500 | £56,700 | £0.00 | =$D5+$E5-$F5+$G5 | £14,100 |
| 6 | Hardship grants | £104,000 | £6,500 | £25,600 | £0.00 | =$D6+$E6-$F6+$G6 | £15,100 |
| 7 | Lottery grant 2026 | £79,600 | £79,400 | £31,000 | £0.00 | =$D7+$E7-$F7+$G7 | £10,000 |
| 8 | Community outreach | £152,100 | £13,100 | £44,300 | £0.00 | =$D8+$E8-$F8+$G8 | £17,100 |
| 9 | Legacy — Marlow | £96,300 | £71,600 | £22,200 | £0.00 | =$D9+$E9-$F9+$G9 | £15,700 |
What’s in the file
What it explains
- The three fund types
- A restricted fund must never go negative
- Reserves policy
Download it
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Related templates
Writing about Fund Accounting? Link to this page.
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<a href="https://www.datahubpro.co.uk/excel-templates/nonprofit-fund-accounting">Fund Accounting Template</a> — free Excel template from DataHub Pro
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