Grant Tracker & Conditions Template
Grants from application to final report, with the deadlines that end relationships.
Grant Tracker & Conditions Template is a free Excel workbook: 4 sheets, 129 live formulas and realistic sample data throughout, 15 KB as .xlsx.
The formulas are printed on this page, unedited, so you can check the method before downloading anything. Swap in your own numbers and the whole file recalculates — which is the part no chat window can hand you. Opens in Excel, Google Sheets, Numbers and LibreOffice; no add-in and no macro.
A look inside
This is a real slice of the Grants sheet from the actual file — not a screenshot, and not a mock-up. Cells shown in violet are live formulas, exactly as they arrive.
| # | Grant | Funder | Status | Applied | Decision | Start | End |
|---|---|---|---|---|---|---|---|
| 2 | Grant 01 | Kesgrave Charitable | Awarded | 2026-05-03 00:00:00 | 2026-07-12 00:00:00 | 2026-08-01 00:00:00 | =EDATE($F2,12) |
| 3 | Grant 02 | National Lottery | Awarded | 2025-12-01 00:00:00 | 2026-02-09 00:00:00 | 2026-03-01 00:00:00 | =EDATE($F3,12) |
| 4 | Grant 03 | Rowan Foundation | Applied | 2025-09-02 00:00:00 | 2025-11-11 00:00:00 | 2025-12-01 00:00:00 | =EDATE($F4,18) |
| 5 | Grant 04 | Aldermoor Fund | Applied | 2026-08-03 00:00:00 | 2026-10-12 00:00:00 | 2026-11-01 00:00:00 | =EDATE($F5,12) |
| 6 | Grant 05 | Rowan Foundation | Completed | 2025-07-03 00:00:00 | 2025-09-11 00:00:00 | 2025-10-01 00:00:00 | =EDATE($F6,24) |
| 7 | Grant 06 | Marlow Trust | Completed | 2025-01-01 00:00:00 | 2025-03-12 00:00:00 | 2025-04-01 00:00:00 | =EDATE($F7,12) |
| 8 | Grant 07 | Rowan Foundation | Applied | 2026-04-02 00:00:00 | 2026-06-11 00:00:00 | 2026-07-01 00:00:00 | =EDATE($F8,18) |
| 9 | Grant 08 | Rowan Foundation | Completed | 2026-01-31 00:00:00 | 2026-04-11 00:00:00 | 2026-05-01 00:00:00 | =EDATE($F9,12) |
What’s in the file
What it explains
- Reporting deadlines are the whole risk
- Spend against the grant period, not the financial year
- Full cost recovery
Download it
The workbook is free with a DataHub Pro account. Free accounts download three templates and keep them forever — re-downloading one you already have never counts again. Pro accounts get all 201.
Related templates
Writing about Grant Tracker & Conditions? Link to this page.
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<a href="https://www.datahubpro.co.uk/excel-templates/nonprofit-grant-tracker">Grant Tracker & Conditions Template</a> — free Excel template from DataHub Pro
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