Fleet Cost per Mile Template
Standing and running costs split — why an idle vehicle costs so much per mile.
Fleet Cost per Mile Template is a free Excel workbook: 4 sheets, 88 live formulas and realistic sample data throughout, 16 KB as .xlsx.
The formulas are printed on this page, unedited, so you can check the method before downloading anything. Swap in your own numbers and the whole file recalculates — which is the part no chat window can hand you. Opens in Excel, Google Sheets, Numbers and LibreOffice; no add-in and no macro.
A look inside
This is a real slice of the Fleet sheet from the actual file — not a screenshot, and not a mock-up. Cells shown in violet are live formulas, exactly as they arrive.
| # | Vehicle | Finance | Insurance | VED & levies | Depreciation | Standing total | Fuel |
|---|---|---|---|---|---|---|---|
| 2 | V101 | £13,900 | £2,710 | £1,990 | £9,830 | =SUM($E2:$H2) | £39,520 |
| 3 | V102 | £11,410 | £1,360 | £1,280 | £6,910 | =SUM($E3:$H3) | £6,010 |
| 4 | V103 | £13,450 | £2,760 | £1,510 | £3,620 | =SUM($E4:$H4) | £25,890 |
| 5 | V104 | £4,660 | £3,450 | £1,460 | £14,580 | =SUM($E5:$H5) | £20,670 |
| 6 | V105 | £5,220 | £1,460 | £1,060 | £7,490 | =SUM($E6:$H6) | £22,800 |
| 7 | V106 | £9,740 | £2,590 | £1,940 | £10,860 | =SUM($E7:$H7) | £22,930 |
| 8 | V107 | £9,680 | £2,720 | £1,310 | £5,710 | =SUM($E8:$H8) | £26,440 |
| 9 | V108 | £7,930 | £2,900 | £400 | £12,980 | =SUM($E9:$H9) | £38,300 |
What’s in the file
What it explains
- Standing versus running
- Utilisation is the lever
- Empty running
Download it
The workbook is free with a DataHub Pro account. Free accounts download three templates and keep them forever — re-downloading one you already have never counts again. Pro accounts get all 201.
Related templates
Writing about Fleet Cost per Mile? Link to this page.
The preview above is a real slice of the file, so this page is worth citing on its own — readers can see the formulas without downloading anything or making an account. Copy the line below.
<a href="https://www.datahubpro.co.uk/excel-templates/logistics-cost-per-mile">Fleet Cost per Mile Template</a> — free Excel template from DataHub Pro
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