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Shift Rota Coverage & Fairness

Demand hour by hour against who is rostered, plus the distribution of unsociable hours that predicts who resigns.

Sheets 5 Live formulas 353 File .xlsx · 17 KB Category Projects Level Advanced
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Shift Rota Coverage & Fairness is a free Excel workbook: 5 sheets, 353 live formulas and realistic sample data throughout, 17 KB as .xlsx.

The formulas are printed on this page, unedited, so you can check the method before downloading anything. Swap in your own numbers and the whole file recalculates — which is the part no chat window can hand you. Opens in Excel, Google Sheets, Numbers and LibreOffice; no add-in and no macro.

A look inside

This is a real slice of the Coverage sheet from the actual file — not a screenshot, and not a mock-up. Cells shown in violet are live formulas, exactly as they arrive.

#HourMonTueWedThuFriSat
307:00=SUMPRODUCT((Shifts!$B$2:$B$42="Mon")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Tue")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Wed")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Thu")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Fri")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Sat")*(Shift…
408:00=SUMPRODUCT((Shifts!$B$2:$B$42="Mon")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Tue")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Wed")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Thu")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Fri")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Sat")*(Shift…
509:00=SUMPRODUCT((Shifts!$B$2:$B$42="Mon")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Tue")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Wed")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Thu")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Fri")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Sat")*(Shift…
610:00=SUMPRODUCT((Shifts!$B$2:$B$42="Mon")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Tue")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Wed")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Thu")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Fri")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Sat")*(Shift…
711:00=SUMPRODUCT((Shifts!$B$2:$B$42="Mon")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Tue")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Wed")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Thu")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Fri")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Sat")*(Shift…
812:00=SUMPRODUCT((Shifts!$B$2:$B$42="Mon")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Tue")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Wed")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Thu")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Fri")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Sat")*(Shift…
913:00=SUMPRODUCT((Shifts!$B$2:$B$42="Mon")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Tue")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Wed")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Thu")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Fri")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Sat")*(Shift…
1014:00=SUMPRODUCT((Shifts!$B$2:$B$42="Mon")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Tue")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Wed")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Thu")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Fri")*(Shift…=SUMPRODUCT((Shifts!$B$2:$B$42="Sat")*(Shift…
Rows 3 onward of ‘Coverage’. The workbook ships with sample data throughout so every formula has something to calculate the moment you open it.

What’s in the file

Start hereDemandShiftsCoverageFairness

What it explains

Download it

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