Class Schedule & Utilisation Template
Attendance against capacity and contribution per class, not just how full it looks.
Class Schedule & Utilisation Template is a free Excel workbook: 3 sheets, 244 live formulas and realistic sample data throughout, 13 KB as .xlsx.
The formulas are printed on this page, unedited, so you can check the method before downloading anything. Swap in your own numbers and the whole file recalculates — which is the part no chat window can hand you. Opens in Excel, Google Sheets, Numbers and LibreOffice; no add-in and no macro.
A look inside
This is a real slice of the Classes sheet from the actual file — not a screenshot, and not a mock-up. Cells shown in violet are live formulas, exactly as they arrive.
| # | Class | Instructor | Capacity | Booked | Attended | Booking % | Attendance % |
|---|---|---|---|---|---|---|---|
| 2 | Stretch & Mobility | S. Moreau | 16 | 15 | 10 | =IF($E2=0,0,$F2/$E2) | =IF($E2=0,0,$G2/$E2) |
| 3 | HIIT | M. Lindqvist | 16 | 7 | 5 | =IF($E3=0,0,$F3/$E3) | =IF($E3=0,0,$G3/$E3) |
| 4 | Spin | J. Wren | 24 | 9 | 7 | =IF($E4=0,0,$F4/$E4) | =IF($E4=0,0,$G4/$E4) |
| 5 | Stretch & Mobility | J. Wren | 16 | 13 | 10 | =IF($E5=0,0,$F5/$E5) | =IF($E5=0,0,$G5/$E5) |
| 6 | Aqua Aerobics | A. Okafor | 20 | 7 | 5 | =IF($E6=0,0,$F6/$E6) | =IF($E6=0,0,$G6/$E6) |
| 7 | HIIT | M. Lindqvist | 20 | 12 | 10 | =IF($E7=0,0,$F7/$E7) | =IF($E7=0,0,$G7/$E7) |
| 8 | Zumba | R. Bhatt | 30 | 16 | 15 | =IF($E8=0,0,$F8/$E8) | =IF($E8=0,0,$G8/$E8) |
| 9 | Zumba | M. Lindqvist | 30 | 24 | 21 | =IF($E9=0,0,$F9/$E9) | =IF($E9=0,0,$G9/$E9) |
What’s in the file
What it explains
- Utilisation against capacity, not against bookings
- Contribution per class
- Why not just cut the empty classes
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<a href="https://www.datahubpro.co.uk/excel-templates/fitness-class-utilisation">Class Schedule & Utilisation Template</a> — free Excel template from DataHub Pro
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