Retail Store P&L & Contribution Template
One P&L row per store with gross margin, contribution, sales per sq ft and per FTE, rankings, region totals and a vertical group P&L for the board pack.
Retail Store P&L & Contribution Template is a free Excel workbook: 3 sheets, 447 live formulas and realistic sample data throughout, 16 KB as .xlsx.
The formulas are printed on this page, unedited, so you can check the method before downloading anything. Swap in your own numbers and the whole file recalculates — which is the part no chat window can hand you. Opens in Excel, Google Sheets, Numbers and LibreOffice; no add-in and no macro.
A look inside
This is a real slice of the Stores sheet from the actual file — not a screenshot, and not a mock-up. Cells shown in violet are live formulas, exactly as they arrive.
| # | Store | Rent | Utilities | Marketing | Other | Gross profit | GM % |
|---|---|---|---|---|---|---|---|
| 4 | Manchester Arndale | £23,600 | £3,390 | £6,030 | £8,420 | =E4-F4 | =IF(E4>0,L4/E4,0) |
| 5 | Leeds Trinity | £20,100 | £2,620 | £1,560 | £2,810 | =E5-F5 | =IF(E5>0,L5/E5,0) |
| 6 | Newcastle Eldon | £21,600 | £2,420 | £1,800 | £5,540 | =E6-F6 | =IF(E6>0,L6/E6,0) |
| 7 | Liverpool One | £35,300 | £2,540 | £2,840 | £4,060 | =E7-F7 | =IF(E7>0,L7/E7,0) |
| 8 | Birmingham Bullring | £37,500 | £3,390 | £9,280 | £7,110 | =E8-F8 | =IF(E8>0,L8/E8,0) |
| 9 | Nottingham Victoria | £21,100 | £1,800 | £3,350 | £2,210 | =E9-F9 | =IF(E9>0,L9/E9,0) |
| 10 | Leicester Highcross | £11,900 | £1,230 | £1,510 | £2,690 | =E10-F10 | =IF(E10>0,L10/E10,0) |
| 11 | Bristol Cabot | £19,300 | £2,900 | £3,870 | £4,590 | =E11-F11 | =IF(E11>0,L11/E11,0) |
What’s in the file
What it explains
- Contribution, not profit, is the store-level number
- Sales per square foot is the comparison that survives store size
- Staff cost % is a lever, rent % is a fact
Download it
The workbook is free with a DataHub Pro account. Free accounts download three templates and keep them forever — re-downloading one you already have never counts again. Pro accounts get all 201.
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<a href="https://www.datahubpro.co.uk/excel-templates/retail-store-pl">Retail Store P&L & Contribution Template</a> — free Excel template from DataHub Pro
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