Subcontractor Payment & Retention Template
Applied vs certified per trade, with retention release dates.
Subcontractor Payment & Retention Template is a free Excel workbook: 3 sheets, 110 live formulas and realistic sample data throughout, 11 KB as .xlsx.
The formulas are printed on this page, unedited, so you can check the method before downloading anything. Swap in your own numbers and the whole file recalculates — which is the part no chat window can hand you. Opens in Excel, Google Sheets, Numbers and LibreOffice; no add-in and no macro.
A look inside
This is a real slice of the Applications sheet from the actual file — not a screenshot, and not a mock-up. Cells shown in violet are live formulas, exactly as they arrive.
| # | Subcontractor | Trade | Contract | App no | Applied | Certified | Variance |
|---|---|---|---|---|---|---|---|
| 2 | Pike Groundworks | Groundworks | Kesgrave Retail Park | 6 | £131,200 | £98,300 | =$F2-$E2 |
| 3 | Marlow Steel | Structural steel | Sable Distribution Hub | 7 | £135,200 | £116,500 | =$F3-$E3 |
| 4 | Calder M&E | Mechanical & electrical | Kesgrave Retail Park | 4 | £174,600 | £170,400 | =$F4-$E4 |
| 5 | Ilford Roofing | Roofing | Kesgrave Retail Park | 4 | £55,000 | £45,900 | =$F5-$E5 |
| 6 | Quenby Glazing | Glazing | Sable Distribution Hub | 8 | £42,600 | £35,000 | =$F6-$E6 |
| 7 | Rowan Electrical | Electrical | Riverside Apartments | 3 | £101,400 | £90,500 | =$F7-$E7 |
| 8 | Sable Drylining | Drylining | Riverside Apartments | 2 | £119,600 | £106,900 | =$F8-$E8 |
| 9 | Trenton Groundworks | Groundworks | Riverside Apartments | 3 | £84,600 | £83,500 | =$F9-$E9 |
What’s in the file
What it explains
- Applied is not certified
- Retention release
- Why this matters more than it sounds
Download it
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Related templates
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<a href="https://www.datahubpro.co.uk/excel-templates/construction-subcontractor">Subcontractor Payment & Retention Template</a> — free Excel template from DataHub Pro
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