Power BI pricing in 2026
Updated 19 October 2026 · prices taken directly from Power BI’s own pricing page and verified on 19 October 2026. No affiliate links. Vendors change pricing — check the source before you buy.
Quick answer
Power BI has a free account, then Pro at $14 per user a month and Premium Per User at $24 per user a month, both paid yearly. Pro is also included in Microsoft 365 E5 and Office 365 E5. Power BI Embedded, for putting reports inside your own app, is priced by usage. The cost that surprises teams is that sharing needs a paid licence on both sides: the person publishing and the people viewing.
Power BI plans and prices
| Plan | Price | What it is for |
|---|---|---|
| Free | $0 | Build reports in Power BI Desktop; no sharing with others |
| Pro | $14/user/month, paid yearly | Publish and share reports; included in Microsoft 365 E5 / Office 365 E5 |
| Premium Per User | $24/user/month, paid yearly | Everything in Pro plus larger models and more frequent refreshes |
| Embedded | Variable | Customer-facing reports inside your own application |
A free account can build reports but not share them. To share, the publisher needs Pro and so does everyone who opens the report, unless the content sits in a Fabric or Premium capacity workspace, which is a separate purchase. Microsoft also offers Premium Per User as a $14 a month add-on for people who already have Pro or an E5 licence.
What Power BI actually costs in practice
| Scenario | Plan | Per year |
|---|---|---|
| 5 people who all build and view | 5 × Pro | $840 |
| 5 report builders and 20 colleagues who only view | 25 × Pro (viewers need it too) | $4,200 |
| 3 analysts who need larger models, viewing each other's work | 3 × Premium Per User | $864 |
List prices from the vendor’s pricing page on 19 October 2026; taxes excluded. Discounts and contract terms can change the final figure.
Where Power BI is genuinely the right choice
If your company already runs on Microsoft 365, has someone comfortable with DAX and data modelling, and needs governed, organisation-wide reporting, Power BI is excellent value and the obvious choice. For many E5 customers Pro is already paid for.
Power BI vs DataHub Pro on price
| Tool | Price | Billing | Users | Notes |
|---|---|---|---|---|
| DataHub Pro | $19.99/seat a month ($199/seat a year) | Free plan, no card | Per seat, no per-source fees | Works from your Excel/CSV files and live sources; Word/PowerPoint reports |
| Power BI Free | $0 | Desktop only | Per user | Cannot share |
| Power BI Pro | $14/user a month | Paid yearly | Per user, viewers included | Windows desktop app for building |
| Power BI Premium Per User | $24/user a month | Paid yearly | Per user | Larger models, faster refresh |
DataHub Pro is a different shape of product: it works from the spreadsheets you already have and from live sources, computes every figure server-side so the output is auditable, and charges per seat, with no per-source or per-client fees. Where Power BI is the stronger tool, the section above says so.
Frequently asked questions
How much does Power BI cost per month?
Power BI Pro is $14 per user a month and Premium Per User is $24 per user a month, both paid yearly, according to Microsoft's pricing page (checked 19 October 2026). There is also a free account and usage-based Power BI Embedded.
Is Power BI free?
Partly. The free account lets you build reports in Power BI Desktop, but sharing them with colleagues needs a paid licence (Pro or Premium Per User) for the publisher and the viewers, unless the content is in a capacity workspace.
Do people who only view reports need a Power BI licence?
Yes, in most set-ups. Viewers of shared reports need Pro (or Premium Per User for content in a Premium Per User workspace) unless the content is hosted in a Fabric or Premium capacity, which is bought separately.
Is Power BI Pro included in Microsoft 365?
It is included in Microsoft 365 E5 and Office 365 E5. Other Microsoft 365 plans do not include it.
What is a cheaper alternative to Power BI for a small team?
If your data is in spreadsheets and you need dashboards and reports rather than a modelling platform, DataHub Pro is $19.99 per seat a month with a free plan and works in the browser on any computer. It is not a replacement for Power BI's semantic models or row-level security across a large company.
Try DataHub Pro free on your own spreadsheet
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