Resource Capacity Planning Template
See who is over- or under-allocated across the weeks ahead before you commit to a deadline — no more surprise bottlenecks.
Prefer the spreadsheet? Attendance & Absence Template · Capacity Planning Template · Erlang C Contact-Centre Staffing · Resource Levelling & Over-Allocation · Shift Rota Coverage & Fairness · Shift Rota Template with Cover & Cost · Staff Leave Tracker & Holiday Planner · Timesheet & Utilisation Template · Weekly Timesheet & Overtime Calculator · Utilisation & Rate Card · Class Schedule & Utilisation Template · Headcount Plan & Attrition Forecast · Skills Matrix & Training Gap · Training Compliance & Certification Expiry Tracker · Clinic Utilisation & DNA Template · Labour Scheduling vs Covers Template · Legal Time Recording & Utilisation Template · Warehouse Pick Productivity Template · Capacity Utilisation & Bottleneck Template · Volunteer Hours Log & Retention Tracker · Void & Letting Performance Template — free with an account, 3 free downloads.
See inside before you download: Attendance & Absence Template · Capacity Planning Template · Erlang C Contact-Centre Staffing · Resource Levelling & Over-Allocation · Shift Rota Coverage & Fairness · Shift Rota Template with Cover & Cost · Staff Leave Tracker & Holiday Planner · Timesheet & Utilisation Template · Weekly Timesheet & Overtime Calculator · Utilisation & Rate Card · Class Schedule & Utilisation Template · Headcount Plan & Attrition Forecast · Skills Matrix & Training Gap · Training Compliance & Certification Expiry Tracker · Clinic Utilisation & DNA Template · Labour Scheduling vs Covers Template · Legal Time Recording & Utilisation Template · Warehouse Pick Productivity Template · Capacity Utilisation & Bottleneck Template · Volunteer Hours Log & Retention Tracker · Void & Letting Performance Template
What's inside this template
How it works
It loads with realistic sample data so you see a finished result immediately — nothing to set up.
Type over the sample values, or upload your own file and map the columns in a couple of clicks.
The planner recalculates instantly. Export to Excel or send a live link.
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Common questions
How do I work out who's over-allocated?
Sum committed hours per person per week and compare against their available hours. Anyone over 100% is over-allocated on paper, and in practice anything over about 80% leaves no room for the unplanned work that always arrives.
Should I plan to 100% utilisation?
No. Teams planned to full utilisation have no slack for sickness, support or estimation error, so the first surprise pushes every deadline. 70–85% is the range most teams can actually sustain.
Can it handle part-time and shared people?
Yes — available hours is a per-person, per-week number, so a three-day-a-week person or someone split across two projects is just a smaller figure in that column.
Start from the Resource capacity planner template
Open it with sample data, swap in your own, and export in seconds — no formulas, no blank page.
Use this template free →